Do you sell via Amazon and use Exact Online for your accounting? Then you probably know the challenge: how do you get all those Amazon transactions neatly and automatically into your accounting system? In this blog, we’ll explain step by step how to easily connect your Amazon sales to Exact Online — without the hassle of Excel sheets or manual data entry.
Why connect Amazon with Exact Online?
Let’s be honest: manually processing your Amazon sales is not only time-consuming, it also increases the chance of errors. And the more you sell, the more your admin piles up. By getting your sales data automatically into Exact Online:
You save time (and frustration).
You always have an up-to-date overview of your revenue and VAT.
You make life a lot easier for your accountant.
Sounds good, right?
The challenge: Amazon Isn’t accounting-friendly
Amazon does offer reports, but they’re not exactly tailored to Dutch accounting. Think of foreign currencies, delayed payouts, returns that are offset later… In short: it’s more complex than just “sale = revenue.”
The solution: automatic integration between Amazon and Exact Online
Luckily, there are tools that do the heavy lifting for you. An Amazon–Exact Online integration automates the entire process. What does such a connection do?
Imports your sales (by country, product, or customer).
Correctly processes returns and discounts.
Applies the correct VAT rates per EU country.
Neatly posts everything in your Exact Online administration.
You don’t have to manually enter anything yourself. Just log in, check if everything looks right, and get back to growing your business.
What do you need?
An Exact Online account — obviously.
An Amazon Seller Central account — FBA or FBM, both are fine.
A connector tool — this tool bridges the gap between Amazon and Exact.
Note: some integrations also offer extra features, like splitting revenue per country or automatically generating invoices. Make sure to choose one that fits your needs.
How do you set up the integration?
Most integrations can be set up in just a few steps:
Connect your Amazon account. Grant one-time permission to access your sales data.
Link your Exact Online environment. Log in with your Exact credentials.
Set your preferences. Think of VAT rules, customer creation, or grouping of sales.
Test the integration. Check if the first transactions are imported correctly.
Let it run automatically! The integration will fetch your daily sales from now on.
What does it cost?
Most integrations work on a subscription basis. Expect to pay around €15–€50 per month, depending on the number of orders and features. But trust us: you’ll earn that back quickly when you realize how much time (and how many mistakes) it saves you.
Common mistakes (and how to avoid them)
Incorrect VAT settings: Know where you do or don’t need to pay VAT in Europe. Connector tools can help, but you need to make the right choices.
Still working manually “because it’s manageable”: Spoiler alert: it almost never is. Automation isn’t a luxury anymore — it’s a must.
Starting too late: The longer you wait, the bigger the backlog you’ll need to catch up on.
Final thought: keep it simple
As an e-commerce seller, you want to focus on growth — not paperwork. By automatically sending your Amazon sales to Exact Online, you avoid a lot of hassle and always have your numbers in order.
Curious what this looks like in practice? Try a free trial of a connector tool or ask your accountant about the options.
One last tip
A good e-commerce accounting partner knows exactly how to get your Amazon sales into the books properly. So if you’d rather outsource your bookkeeping, let’s talk! We’d be happy to tell you more about what we do — and how we can support you with accounting and VAT as an e-commerce entrepreneur.
